Privacy Policy.
Nobox HR Outsourcing LTD respects your privacy, and we are committed to protecting your personal data.
For the purposes of this privacy statement, “Nobox” refers to Nobox HR Outsourcing LTD.
This privacy statement explains what information we collect from you, how we use it, and how we protect it.
The below privacy statement complies with the EU General Data Protection Regulation 2016/679 of April 27, 2016 (“GDPR”) and the relevant national legislation of the EU Member States implementing the GDPR (together the “Regulations”).
Nobox is considered a data controller under the Regulations.
Personal Data
Nobox collects and uses certain personal data we have received directly from you. The personal data that Nobox processes about you is:
your name (first name, last name, maiden name),
address/contact details such as telephone number and email address,
banking and tax information – if applicable,
nationality,
gender,
date of birth,
identity card or passport details,
health information (medical certificates),
flying licenses/attestations,
flight crew log books, relevant certificates,
photos and information for any security checks,
psychometric tests, feedback, survey responses, aptitude tests – if applicable.
As per the Regulations, some of this data is regarded as special categories of personal data (e.g., medical information).
Please note, Nobox do not collect personal data of persons under 18 years of age.
Processing and Purpose of Use of Your Personal Data
Nobox uses gathered personal data to provide recruitment and employment services. Hence, collects, uses, administers, records, transfers, and stores (“Processes”) personal data in order to efficiently perform the below services agreed, e.g.:
providing recruitment and/or related services to or for you and to facilitate the recruitment process;
allowing you to apply for jobs on our website;
Please note that Nobox will not consider you for any positions without your prior consent.
determine whether candidates meet the relevant skills and requirements to fulfill roles;
improving website offerings to you including via the use of cookies;
performing, managing and/or maintaining your employment;
for accounting and payment processing;
to answer queries or/and complaints;
Nobox also processes data to comply with applicable laws, e.g. export regulations, and generally for any other purpose that is necessary or related to the relationship between you and Nobox.
These are identified as “Purposes”.
Nobox processes your personal data only in accordance with the Regulations as applicable.
Nobox reserves the right to update and/or amend this privacy policy from time to time in relation to our legitimate business interests (amendments to the Regulations or updates to the services provided by Nobox).
Disclosure of your personal data
Nobox may disclose your personal data to the relevant members of the Nobox group (Training, Human Resources, Dalmac, Workforce International Contractors Ltd, Crewlink), employers or airline clients, and relevant third parties who perform related functions on Nobox`s behalf.
However, such disclosure will be only to the extent required for the Purposes and in accordance with the Regulations.
In order to comply with legal requirements (e.g., in relation to legal claims, audits, investigations, or consultations with competent authorities or social security agencies), Nobox may disclose/present your personal data to respond to demands or to protect the interests of individuals. The above shall be made in accordance with the Regulations.
Nobox may disclose your personal data to associated companies, business and joint partners, and subcontractors at home and abroad. We will only disclose your personal data once we have ensured an adequate level of data protection and/or when we have signed a personal data processing agreement in accordance with the Regulations.
Protection of Personal Data, Data Security
Nobox understands that your personal data must be protected. It is our priority to ensure that your personal data is stored securely, accessible by authorized persons, and transferred in accordance with this Privacy Statement and after the implementation of appropriate technical, security, and organizational measures in compliance with the Regulations.
We require all third parties to respect the security of your personal data and to treat it in accordance with the Regulations. Nobox do not allow third-party service providers to use/process your personal data for their own purposes and only permits you to process your personal data for specified purposes and in accordance with Nobox`s instructions.
However, third parties may unlawfully try to access systems or intercept transmissions or communications containing personal data. Nobox continuously uses its reasonable efforts in line with industry standards to protect customers' personal data but cannot absolutely guarantee that such unlawful actions will not occur.
Nobox have put in place appropriate security measures to prevent your personal data from being accidently lost, used, altered, disclosed in an unauthorized way. Nobox has created procedures and processes in case of a data breach has been suspected/ has occurred (Data Breach Policy).
Your Rights as Data Subject
As a data subject (your personal data is processed by Nobox) for the purposes mentioned above, you have the right to access your personal data, request a copy of and request to update or correct, your personal data that is held by Nobox.
Please note that there is no fee if you wish to access your personal data.
To the extent that the processing of personal data by Nobox occurs based on your consent, you have the right to withdraw your consent. Such withdrawal will, however, not restrict Nobox in continuing to process personal data if the justification, therefore, does not rely on your consent and is still necessary for any of the mentioned Purposes. You also have the right to object to the processing of your personal data by Nobox, to request that Nobox restrict the processing of your personal data, or request that Nobox erase your personal data, all on the grounds mentioned in the Regulations. Nobox will respond to all requests in accordance with the Regulations.
You have the right to file a complaint with the personal data protection authority if you think the processing of your personal data is not in compliance with Regulations, or if Nobox does not respond to your requests in a timely manner or inappropriate manner, or if your requests are not answered at all.
Nobox only stores your personal data for the duration necessary and as permitted by the regulations and/or other laws applicable.
Please note that by submitting your personal data to Nobox, you agree to the terms of this privacy statement and to its processing in accordance with the Regulations.
Cookies Policy
Like most websites, Nobox uses Cookies. Cookies help us keep our website functioning securely and provide you with better service. Cookies allow us to recognize your device or computer and see how you interact with our website, but not to identify you as an individual. You can choose to accept or decline cookies on the website. You can modify your browser settings to decline cookies on our website if you prefer. This may prevent you from taking full advantage of the website.
Contact Details
If you have any questions/queries in relation to this privacy policy or wish to request information or the processing of personal data by Nobox can contact Nobox’s Data Protection Officer as follows:
Address: 19 Grange Parade, Baldoyle, D13 N29X, Co. Dublin
Email: dpo@nobox.ie